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Managing Daily Organisation staffing preferences and relief teachers

Staffing Preferences are used to change teacher Allotment, Availability, and Maximum Extras. These should be set up at the beginning of each term or altered when the timetable is changed to correctly reflect the statistics and information on the Daily Organisation page.

In this article

How to change Max Extras, Under Allotment and Availability

  1. From the Administration menu click on Staffing Preferences under the Daily Organisation subheading.
  2. Use the radio buttons to filter by Staff or Relief Teachers.
  3. Find the row of the staff member you would like to edit.
  4. Click on the Pencil icon to edit selected staff member. 
  5. In the School Details section, you can change the corresponding Max Extras value to set the maximum amount of extras the staff member is allowed to take per cycle year.
  6. Change the corresponding Under Allotment value to set the amount of classes the teacher is under allotted. 0.0 = none.
  7. If the staff member is a teacher that can or will take classes, including replacement classes, then select their corresponding Teacher or Relief Teacher check box. Deselecting this option will cause the teacher to be hidden in the Daily Organisation replacement teachers list.
  8. Your changes are automatically saved when you edit the values.
  9. If you want to specify which days of the week that teacher is available for, select the Availability section.
  10. Select or deselect the days and periods as required. Your changes are saved as soon as you make a selection.

How to add or modify a Relief Teacher

You can manually add relief teachers into XUNO. Relief teachers will be shown on the Daily Organisation page, and if you setup a matching LDAP login for them. Staff set as relief teachers will appear in your Daily Organisation "CRT" list of replacement teachers.

  1. From the Administration menu click on Staffing Preferences under the Daily Organisation subheading.
  2. Select the Relief Teachers filtering option.
  3. Click on the Add button or click on the pencil edit icon that corresponds to the relief teacher you want to edit.
  4. Fill out all of the fields under the Personal DetailsSchool Details and Availability tabs accordingly. If you will be using this teacher as a relief teacher then you must fill out the Max ExtrasUnder Allotment and Teaching Availability fields, as well as tick the Relief Teacher check box.
  5. Click on the Save button.
IMPORTANT: You must enter a staff code as the primary identification ID code. Once you set the staff code you will not be able to change it. Please choose it carefully.