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How to export Teacher Judgments / Student XML (Victorian Schools)

The information contained in this article provides schools with the steps required to import the student XML file out of Accelerus Light for importing into CASES21/CHESS. Schools requiring information regarding the process to import the XML into CASES21/CHESS should refer to the CASES21/CHESS Help Desk.

How often must a school import a XML file into CASES21

All Victorian Government schools are expect to import their Victorian Curriculum results into CASES21/CHESS at the end of semester 1 and 2 reports. The Semester 1 import must be done prior to the set up of Semester 2 report, and the Semester 2 import must be done prior to the end of the year in order for CASES21/CHESS to be rolled over for the new year.

 How to export the XML file from Accelerus Light

  1. Ensure that reports have been finalised for the semester.
  2. If any student has been manually entered during the semester, import a new Student XML file out of CASES21/CHESS and import it into Accelerus Light.
  3. Click on Management
  4. Click on Import and Export Data
  5. Click on Export: Student XML
  6. Click on Next
  7. Ensure that you have read, understood and made any changes to the messages displayed. For information about the messages see the section following these instructions.
  8. Click Download
  9. If prompted, save the XML file to a location of your choice, or go to the Downloads folder of the computer and move the file to a location of your choice
  10. Give the file to the CASES21/CHESS operator to be imported into CASES21/CHESS

 XML file messages

  • x students with their results will be exported
    • This means these students' results will be exported for import into CASES21/CHESS.
    • This should be all students in years 0 - 10.
    • Unless you wish to exclude students, leave the option as 'Export these students' details'.
  • x students will not be exported because of invalid CASES21 details (try importing CASES21 data first)
    • This is caused by students who have been added to Accelerus Light manually and who do not have a campus or registration number.
    • This can be fixed by exporting a student XML file out of CASES21 and importing it into Accelerus Light.
    • This must be fixed and the export student XML process rerun for these scores to be imported into CASES21/CHESS.
  • x students will be exported with no results
    • This is generally due to student who exited prior to reports being written.
    • If these students should have results, ask the relevant teacher/s to enter results. Once this is done, rerun the export student XML process.
    • If these students should not have results, decide whether to import their data into CASES21/CHESS. Select 'Export these student's details' to export these students or select 'Don't export these student's details' to exclude these students.
  • x results will be exported as averages of multiple class results
    • This is not an error. This informs schools of the result being exported to CASES21/CHESS, where multiple teachers have assessed the same student on the same curriculum area/strand and have given them a different result.
    • Schools may open the XML files after exporting and change the scores if they do not wish to use the score chosen by Accelerus Light.
    • The highest score given by the teachers, is the score reported to CASES21/CHESS.
  • x students will not be exported because of an invalid year level
    • Only Years 0 - 10 and UG are valid year levels to be exported into CASES21/CHESS
    • Unless the students listed should have their results exported to CASES21/CHESS, no action needs to be taken to address this message.
    • For Primary schools with this message, check the year level assigned to the student is UG or between 0 and 10
    • For secondary schools this may be students in years 11 and 12.
    • Where a student'sents year level is updated, re-run the Export Student XML processes.
  • x results will be reported as roll-ups of class results
    • This indicates that the school incorrectly assessed on 2016 Victorian Curriculum rather than 2017 Victorian Curriculum.
    • As only Curriculum Area scores should have been entered by teacher the export process averages the scores to an overall score.
    • This message is an information message only to inform them of the result be imported to CASES21/CHESS.
    • Any school with this message is reminded to use the 2017 Victorian Curriculum structure in Semester 2.