Semester 2 items exist already
Generally, step 11 assumes you have not yet set up any assessment items for your cycles applicable in semester 2. However, if you already have assessment items for semester 2, e.g. you copied all items from last year in the process of setting up the new year, you may:
- Delete them all if you want to start from scratch and then use step 2, or delete just those no longer required, via Manage Data > Assessment Items.
AND/OR
- Make any changes to assessment items required via Manage Data > Subjects, clicking the Assessments icon once a subject has been highlighted.
- Where the changes apply across many subjects, they may be copied to other subjects via the Copy icon in the particular subject’s window (Manage Data > Subjects > Assessments icon). This will also allow bulk replacement of the old assessment items with the same code with the modified assessment items.
AND/OR
- Export the assessment items to a csv file (Import and Export Data > Export > CSV Export) and make all the changes required in the csv file. This is then imported into the correct academic cycle via Import and Export Data > CSV Import > Assessment Items.
No items exist for the new semester’s cycles
- Use Rollover (Management > Rollover), where the assessment items required in semester 2 are very similar to those in a previous cycle, e.g. S1 of this year or S2 of last year.
In this window, you can select to rollover all or selected items, with various option checkboxes available. You may run this process as many times as required if you need to rollover different sets of items, e.g. from term 1 to term 3, semester 1 to semester 2 etc.
AND/OR
- Make manual additions and adjustments to assessment items via Accelerus web:
- Go to Manage Data > Subjects.
- Find the subject you require and click the Assessments icon.
- Add any new items, clicking in the new row at the bottom of the grid and adding the required fields.
- Modify any existing items.
- To delete an assessment item, click in its row and select the Delete icon.
- To copy any items in the subject to other subjects, select the items and click the Copy icon.
AND/OR
- Use the Import/Export process:
- Click the calendar in the top right corner to select a date in a previous cycle from which you want to export assessment items.
- Export the assessment items to a csv file, via Management > Import and Export Data > Export > CSV Files.
- Update the assessment items therein so that they apply to your semester 2 cycles, e.g. where the items apply to semester 1 in annual subjects, replace a 1 suffix with a 2, change tags, descriptions, calculations, etc.
- Back in Accelerus, make sure you are in the correct academic cycle/s and import this modified csv file back into the appropriate cycle (Management > Import and Export Data > Import > Assessment Items).
You may need to have multiple csv files of assessment items, belonging to different cycles, or you may end up with items in subjects belonging to the wrong cycle.
Lock and restrict assessment items
In Accelerus, go to Manage Data > Assessment Items to set the lock and/or restricted status of any assessment items, if required. For example, if you have T3, T4 and S2 cycles, you may want to lock the assessment items belonging to S2 and T4 until T3 is finalised.