Printing Reports

The Report Job window

The printing of reports is done via the Process Reports tile which may be accessed from the Management tab by clicking on the Process Reports tile and double clicking on the appropriate Report Run.

By default, you will be taken to Report Jobs landing page. Here you can see previous report jobs that have been run or you can run new report jobs.

There are several icons on the top to help you with processing reports.

• New Job to process a new batch of reports.
• Rerun to re-run a previous report job that has been run. This is useful when reports have been updated since the last report job.
• Refresh to refresh and update the list of reports jobs. This is useful when generating multiple print jobs simultaneously.
• Download to download the highlighted report job. This will be downloaded to the default download location set in your browser.
• Publish to make completed report jobs available for schools using the Emailing Reports tile and to view the reports in the Student Profile from the School tab > Student Profile tile.
• Details to view more information on a particular Report Run. This will show information such as the status, author, time and the students included in the report job.

Steps to print reports

• If using calculations, run a calculation process for the currently selected cycles via Management > School settings and tools > Tools > Calculate All.
• Victorian Government and Catholic schools preparing to print Victorian Curriculum or Australian Curriculum reports should calculate the overall domain results via the Quick Setup window and clicking Build.
• Set the output options. This allows you to choose the default format of how the report will be outputted.
  • Produce One single PDF containing all reports produced a single PDF file for selected students This is useful for proofreading or for printing purposes. You can select whether it will be prepared for singled sided or double-sided printing.
  • Produce a ZIP file containing individual student reports optionally group by folder produces individual student reports in PDF format, and they can be optionally grouped by folders using the selected grouping option. This option is useful for archiving purposes.
  • Produce a ZIP file containing merged student reports produces merged reports. This produces one file per selected group. This option is useful for proofreading.
  • Produce a zip file containing your custom structure produces individual PDF reports in the custom structure you have selected. From the dropdown box, you can select different cohorts to group the reports by and then the next group can be added by using \. In the example below, a zip file containing reports grouped by Home Group Name. Within this grouping, files will be generated where the Student Code is used as the file name.

• In Report Jobs, click the New Job icon to start a new report job.

This will take you to the window where you can select students you wish to print using the standard search protocols found in all tables in Accelerus web.

For example, enter a year level to print the reports of students in that year, as seen here.

• Select the required students then press Continue.
  • Click the top left cell to select all students who meet the selection criteria.

OR

• Hold down the Ctrl key while clicking individual students.

OR

• Select the first student required and, holding down the Shift key, click the last student to select a contiguous group of students.

Report job configuration

The next window will allow you to configure the report that will be outputted.

• Exclude withdrawn students is ticked on by default. Your school may have students who have been end dated and/ or withdrawn from classes. If those students still require a report, simply untick this box.
• Enter a unique file name for the report/s that will be produced.

• The output setting is the default setting you have chosen in the ‘Pre-requisite’ section. If you wish to change the output setting for this particular Report Run, simply click the Edit icon.

Select the included report parts to print

If you wish to include or exclude any part of the reports for the print run, click the Edit icon. You can expand and contract each portion to see the slots included. You can individually tick and untick each slot, or you can simply untick the whole portion to exclude the whole portion of the report.

• Once you have made all necessary adjustments, you are now ready to process the report job. Simply click on the Run icon on top of the page to start processing the reports. Once you click the Run button, you will be taken back to the main window with the list of all previous Report Runs, if you have any. The status will show Processing while the server is producing the reports and will change to Completed when it is done and ready to download.

• Once the reports have finished processing, highlight the report job and click the Download button to download the file. This will be downloaded to the default location set in your browser.

Note: All previous Report Runs are stored on the cloud server and can be redownloaded at any time.