How to setup and configure parent teacher interviews

The Parent Teacher Interview booking feature in XUNO allows parents and teachers to book interviews online and in real-time. Bookings are made in a first-come, first-served method.

In this article

Enable / Disable Parent Teacher Interviews

  1. Click on the Options menu and then click on the PT Interview Settings menu item.
  2. Select the Enable interviews for Staff or Parents check boxes to enable the booking of interviews for the respective parties. Deselecting the checkbox will prevent the parties from viewing, booking or modifying interviews.
  3. Selecting the Time slot blocking checkbox will prevent staff from blocking out time slots.
  4. You can upload a Map & important information file that parents can download from the portal. The file you upload must be a .pdf file.

Note: Interview sessions and classes will not appear for staff or parents unless you have setup the interview periods correctly, and enabled staff and parents to book interviews.


Setting up Parent Teacher Interview Periods

You can setup as many interviews periods as you require.

  1. Click on the Options menu and then click on the PT Interview Settings menu item.
  2. Under the Interview Periods section use the add row fields to add a new booking period. You can optionally restrict who can book interviews in each time period by limiting the period to certain year levels or houses.
  3. Once you are happy with the interview periods, enable your Parent Teacher Interviews by following the instructions above. Your bookings will be "live" once you have setup the interview periods and enabled the parent teacher interviews.

Note: The timetable cycle date allows you to change what classes will appear to parents, based on the classes within the timetable cycle date you chose. For example, if you are running your PT Interviews in week 1 of semester 2 but your interviews are running for subjects in semester 1, you will need to set the Use Classes from Quilt to be a quilt in semester 1.


How to exclude classes from Parent Teacher Interviews

You can exclude classes from appearing in the Parent Teacher Interviews or just from the automatic booking feature. Parents and teachers will not be able to book interviews with excluded classes and any previously booked interviews will not be available.

  1. Click on the Options menu and then click on PT Interview Class Settings.
  2. Select the Exclude from PT Bookings or select the Exclude from Auto Book check boxes that correspond to the classes you want to exclude.

Note: This page automatically saves as you make your changes.

Note: If Autobook is allowed, when logged in as a parent, you can use the Book all remaining... option to book all available remaining classes for your selected child in one go. Once you select a start time, XUNO will automatically work out the best possible time slots and book the teachers for you. If you have more than one child, you will need to do this for each child individually. Student coordinators are not booked automatically. This only works if the students have more than new class.


Deleting Parent Teacher Interview Periods

  1. Click on the Options menu and then click on the PT Interview Settings menu item.
  2. Under the Interview Periods section click on the Delete button that correspond to the periods you want to delete.
  3. A pop-up window will appear asking you to verify the deletion of the period and informing you that all associated bookings will be deleted as well. 
  4. Click OK if this is what you want to do.

Note: You can leave the interview periods if you would like to review the booking statistics.

Warning: When you delete an interview period, all associated bookings and reporting data for that period will also be deleted.

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