How to send Zoom meetings credentials via XUNO

This article explains how to send Zoom meeting links to Students from within XUNO.

Options

There are two different options:

  1. Copying the Zoom meeting link created within Zoom into a XUNO message
  2. Add a Zoom meeting link created within XUNO into a XUNO message

The advantage to creating a link via XUNO, is that when a student joins a meeting, the student's name (as entered in XUNO), is displayed to the teacher. This makes it easier to see who has joined the meeting. In addition, sending a link via XUNO gives recipients greater confidence that it is a legitimate URL, not sent by a random person.

The article covers how to do option 2. For option 1 simply copy the link from zoom and paste into a message.

Creating an API key

Teachers must have their own Zoom account to use this method.

Creating an API key and adding it to XUNO is a once only process that must be done in order to use Zoom via XUNO. It does not have to be done for every meeting a teacher creates.

Each teacher must do this step, it is not a school setting, rather a specific teacher setting.

  1. Go to https://marketplace.zoom.us/
  2. Log into your personal Zoom account
  3. Click on Develop in the top right corner
  4. Choose Build App
  5. Select JWT
  6. Click Create
  7. Type in the name of your App - We recommend Xuno
  8. Click Create
  9. Enter the Company Name (this can be just your name, or the name of the school)
  10. Under Developer Contact details Enter your name and email
  11. You do not need to fill in any other details

  12. Click Create
  13. Next to API Key click copy

  14. Open a next tab in the browser and log into XUNO
  15. Go to Options > My Preferences > General
  16. Scroll down to Zoom Settings
  17. In Zoom API Key: Paste the API Key copied in step 13
  18. Go back to the Zoom window you have open in the other tab
  19. Next to API Secret, click Copy
  20. In Xuno paste the API Secret in the Zoom API Secret cell

  21. Go back to the Zoom window
  22. Click Continue
  23. Do not turn on Event Subscriptions if asked
  24. Click Continue
  25. Your Zoom account is now linked to XUNO

Creating the Zoom meeting

Using Zoom to create a meeting as you normally would do so based on school preferences. There are two main points that you need to remember when linking it with XUNO:

  • Remember to set up a password
  • Take note of the meeting ID

Sending invitations via XUNO

In XUNO do the following:

  1. Go to School > Send a message
  2. In Send Message To: choose All students in a class
  3. In Class: Select the class the meeting is for
  4. Choose the type of message to send: Internal / Email / SMS - note we recommend Internal Message or Email where possible to avoid costs of SMS
  5. Click on the Zoom symbol

  6. In Enter Meeting Room Number: type in the Zoom Meeting ID. You can copy and paste from the Zoom meeting.
  7. Click Insert
  8. This will Insert the link to the meeting
  9. Enter any additional text you wish to include in the message.  Don't forget to include the Password, or to make sure you send the password in a separate email.
  10. If sending an Email enter an appropriate Subject line
  11. Click Send
  12. Click OK
  13. Choose an appropriate option regarding other messages to send out

Logging into a Zoom meeting via XUNO

Teachers start a Zoom meeting as per normal via Zoom

Students can go via Zoom and enter the details as usual, or they can log in via XUNO. To do this:

  1. Click on the link in the message sent by the teacher
  2. Log into XUNO using normal credentials
  3. Enter the Zoom meeting password
  4. Click Join

FAQ

What is the Meeting Room ID in Options > My Preferences > General?

The Meeting Room ID is for when you are using the same Meeting Room ID for every meeting. If so, entering the meeting room ID here means that when you click on the Zoom icon in Send a Message, it will automatically populate it with this ID. If you are using the same Meeting Room ID you can still enter it directly in Send A Message

What is the Participant(s) Meeting URL in Options > My Preferences > General?

Participants Meeting URL allows you to create the URL for the Zoom Meeting from this page and then automatically be taken to the Send A Message window

Simply click General URL and then click on the email symbol next to the URL. This will open the Send a Message window. In here you can then choose your recipients. It is the same as the steps outlined about, just getting there another way.

What is Host Meeting URL in Options > My Preferences > General?

Host Meeting URL allows the you to general the URL used by the host of the meeting - yourself. You can also email this link to yourself if you wish. Alternatively you can start a meeting as per normal in Zoom for that Meeting Room ID.

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