How to move students between classes in Xuno timetables

Overview

As the school year goes by, almost every school will get new students that will need to be added to the timetable in order to mark their attendance. In addition, students will move to different classes. This article will talk about how to add individual students to your Basic Timetable and how to move students to different classes, to ensure their attendance can be marked. 

Note: Please ensure you have already set up your timetable for the year by following this article.

    

Adding students to the correct class

To begin, we will need to add the new or moved student to the correct class in XUNO

  1. Go to Administration > Timetabling > Generate Basic Timetable
  2. Click on the pencil icon to edit Timetables
  3. Click on the pencil icon to edit the most recent Quilt.
  4. Next to the class that will have the new or moved student, click the edit the class enrolments icon (the person with the pencil)
  5. Select Individual Students from the first drop-down.
  6. From the second drop-down select the new student that is going to join the class.
  7. Click the + button to add the student


Removing students from the incorrect class

To begin, we will need to add the new or moved student to the correct class in XUNO

  1. Go to Administration > Timetabling > Generate Basic Timetable
  2. Click on the pencil icon to edit Timetables
  3. Click on the pencil icon to edit the most recent Quilt.
  4. Next to the class that will have the student removed, click the edit the class enrolments icon (the person with the pencil)
  5. Tick the student you wish to remove
  6. From the drop-down arrow in the right column, select Remove students.

  

Saving your changes to the timetable

Once you have added and removed the student to and from the correct groups, you will need to save your changes to the timetable. This will tell XUNO what days and periods will need attendance marked. 

  1. Go to Administration > Timetabling > Generate Basic Timetable
  2. Click on Prepare Timetable
  3. Select the correct Quilt
  4. Select the student you wish to update
  5. The Generate From date will need to be the day you would like to start marking the role with the changed classes for that student
  6. The Generate to date will be the last day you would like to mark attendance for the student
  7. The Timetable cycle starts on date will be the Monday on or before your Generate From date
  8. Select Re-apply room availability rules after timetable import, if you are using rooms in XUNO
  9. Make sure all periods and days are selected where there is a timetabled class
  10. Click Continue to save your changes to the timetable

Note: Before clicking Continue to save your changes to the timetable, please keep in mind that if you don't choose a specific student, this will save the timetable for all students. This means that if you have removed students and backdated the timetable, you will delete their attendance. Give us a call on 1300067478 if you would like some guidance. 

    

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