Setting up progress report templates, managing marking schemas

Managing reporting templates

A reporting template contains the columns on which teachers should assess students, for example: Effort, Attendance, Behaviour and Homework. You can re-use a template for multiple progress reports if you wish, or create a new template for each progress report. Re-using a template will allow you to analyse a student's progress and spot trends across multiple reports.

Once a reporting template is linked to a progress report, any changes made to the template will also affect the progress report. For example, if two progress reports are linked to the same template, adding an extra column called "Homework" to the template will then add a new "Homework" column into each of the progress reports.

  1. Click on the Administration menu, then click on the Setup Progress Reports item.
  2. Click on the Manage Templates button.
  3. Choose a template from the left list, or add a new one by clicking on the Add Template button. 
  4. Use the Add Column button to add columns from your template. You can choose a name for the column, which will appear to all staff, parents and students, and the marking schema that will be used for that column. Each column can have the same or a different marking schema.
  5. To re-order your columns, click and drag on the bars button to move the row up or down. Columns are displayed from left to right in descending order.
  6. Changing the marking schema of an existing column will delete all results from that column in all progress reports that use the selected template.
  7. Removing a column from your template will affect all progress reports that use the selected template.

Warning! Changing the marking schema on an existing column will delete ALL results from that column in ALL progress reports that use the selected template. This change is irreversible - use with caution.

  

Managing your marking schemas

The following marking schemas are currently supported. Marking schemas can be re-used on many different templates and columns. 

Any changes made to a marking schema will also affect all progress reports that use the marking schema. For example, if two progress reports use a template with an A-E schema, renaming or removing the "E" option, will then rename or remove the result "E" in all progress reports that use the corresponding template and marking schema.

  • Attendance Rate - use this field to automatically import each student's attendance rate for their class. This field can not be modified manually, although you can update the imported rate at anytime.
  • Drop-down List - use this field to setup a pre-defined drop-down list of options teachers can select. Example might be: A-F, Excellent - Not Satisfactory, or 100%-0% in 5% increments.
  • Comments Field - choose an internal or external comment, and optionally limit the amount of characters. Comment fields are currently not printed, and internal comments are never shown to parents or students even if the report has been published. 

    
To manage your marking schemas:

  1. Click on the Administration menu, then click on the Setup Progress Reports item.
  2. Click on the Marking Schemas button.
  3. Click on the Add Marking Schema drop-down button, and choose the type of marking schema you want to add. 
  4. Use the Add Item button to add items to a drop-down schema. You can choose a name for each item and a numeric value. The numeric value is not shown to anyone and is only used to calculate progress and to draw the graphs.
  5. Drop-down and attendance rate schema items can also be coloured-coded to help you identify results and easily spot trends.
  6. For a comment schema you can choose to limit the amount of characters teachers can type, and between an internal and external comment. Internal comments are never shown to parents or students even if the progress report is published.

Warning! Any changes you make to a marking schema will also affect all progress reports that use the marking schema. For example, if two progress reports use a template with an A-E marking schema, renaming or removing the "E" option, will then rename or remove the result "E" in ALL progress reports that use the corresponding template and marking schema. Any change is irreversible - use with caution.

Updating the Attendance Rate: This is a special type of column which can not be manually adjusted. The attendance rate is automatically added to the progress report when it is created. If you have adjusted a student's attendance, then you can update the result by editing the corresponding Progress Report, and clicking on the 'Update Attendance' button.

  

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