Adding Forms/Questions to an Event or Fee

For events, such as camps and excursions, more information may be required from parents/carers. Events can use default event templates or create questions/forms within the event.

Creating Forms/Questions within an Event

This article addresses creating forms or questions within an event. For information on how to use templates for forms, go to this article. 

Using forms or questions in an event allows parents to easily provide information via the 'Fill out forms' button on the event. Staff can also print the Event Form report to collate information provided. 

Add a Form/Questions

1. Click on the Forms tab
2. Click on the Add question button
3. In New Question field, type the question or statement. For example, Describe student’s swimming ability
4. In the Type drop down field, select the type of response required: these sample form fields give an example of what the parent will see.
   
   Check Boxes: Used for a list of answers where the parent can tick any or all that apply e.g.: For swimming, can your child
   Date: Used for a date field, e.g.. Date of student’s last tetanus shot
   Date (Multiple): Used to allow entry of multiple dates. e.g. Select three preferred dates for volunteering at the school
   Drop down (Multiple): Used to allow the choice of multiple items from a drop-down list. e.g. Which swimming strokes does your child know.
   Drop down (Single): Use to allow only one choice from a drop-down list. e.g. Rate child’s swimming ability
   Heading (with line): A line of text requiring no response but allows the questions to be separated with sub-headings. e.g. a sub-heading of Swimming experiences
   File upload: allow parents to upload a file – e.g. a photo of a signed consent form, new asthma plan etc.
   Parent Contact Information: Shows the current XUNO contact information of the parent logged in and Approving the Event/Fee. Provides parent with the option to send an email to the school to update details. 
   Student Contact Information: Shows the student’s current XUNO contact information. Provides parent with the option to send an email to the school to update details
   Emergency Contact Information: Asks for emergency contact information for the Event
   Radio buttons: Used for a list of items, where all the possible answers are displayed but only one may be selected. Similar to the check boxes option, but only one response is allowed, e.g. Yes or No
   Student medical information: Student medical information as listed in the SIS. Does not include any attachments attached to the medical information. Take care that the school has not entered any information they do not want parents to view.
   Sub-heading: Used to create sub-headings on the form, or to show additional information on the online form. No response required from the parent.
   Time: Can be entered from a dropdown list of times in half hourly
   Text area: Used for questions that require longer free text responses. Shows a text box that allows new lines to be created and has a scroll bar. e.g. Any issues at night sleeping? 
   Text box: Used for questions requiring short free text responses. Only shows one line for text, does not allow enters and does not have a scroll bar.
5. Click the Options icon to add the values/answers for the question. This button will only appear for: Check boxes, Drop Down (Multiple and Single) or Radio Buttons Types
   •    Type the value in the top cell and click the + button to add more options

   •    To move an option up/down, click on the   icon and drag to the correct order

   •    To move an option up/down, click on the   icon and drag to the correct order
   •    To delete an option, click on the [X] icon
6. Click Close when done
7. Check the Required checkbox if the question must be answered
8. Continue to add questions until completed
   •    To move a question up/down, click on the   icon and drag to the correct spot
   •    To copy an existing question, click the copy icon next to the relevant question
   •    To hide a question, click the  icon 
   •    To delete a question, click on the [X] icon

Preview form

To preview the Form as it will display to Parents, click "Preview Form". This button only appears once you have added at least one question to the form.

Save the questions for use in another Event/Fee

1. Click "Save as new template". This button only appears once you have added at least one question to the form
2. Select the questions you wish to save in the template, or click Select All 
3. Type in a name for the Template
4. Click OK

Load questions from a saved template

1. Click "Load from template". This button only appears when there are saved templates
2. Choose the template/s to load, click Load
3. Make changes for the current Event/Fee as needed